Role description:

As an Accounts Assistant, your primary role will be to manage the staff expense process from checking expenses to paying staff once a month and maintaining the expense advance files.

There will also be a need to assist the processing team with incoming timesheets and invoices from contractors & suppliers, as well as assisting with general accounts duties.

This role requires an individual with a good eye for detail and a measured approach to work with an ability to prioritise tasks and ensure they are completed in a timely fashion.

This is a part time role for 25 hours per week where you can be flexible with days and hours worked

Key tasks and responsibilities include:

• Checking expense claims and ensuring they are in line with the company expense policy and follow HMRC guidelines
• Monthly staff expense payment run.
• Maintaining the staff expense advance file
• Liaising with HR and recruitment regarding relocation expenses
• Ensuring the company car/car allowance list is kept up to date each month.
• Updating HIVE with HMRC fuel rates each quarter
• Providing areas of the business with expense backup copies when requested
• Processing contractor timesheets and invoices
• Receipting and processing supplier invoices
• General administration tasks
• Cover holidays and team absence

Role Requirements

• Accounting knowledge and excellent administration skills are essential
• Confident use of Microsoft Office (Excel, Word and Teams)
• Ability to use own initiative and prioritise your workload to meet deadlines
• Ability and willingness to work as part of a team
• A forward thinker, capable of problem solving when required

Qualifications:

Previous experience of working in an accounts department is essential.

Experience of working with staff expenses and understanding HMRC guidelines is desirable.

Due to the nature of work to be undertaken, applicants will be required to meet certain residency criteria to attain a minimum level of UK security clearance.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.